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Board Engagement Officer

KUOW BOARD ENGAGEMENT OFFICER

Req #: 200965

Department: KUOW / PSPR

Job Location: Seattle Campus

Job Location Detail: U District

Posting Date: 12/21/2021

Closing Info: Open Until Filled

Salary: $6,026/month to $7,231/month

Shift: First Shift

KUOW has an outstanding opportunity for a Board Engagement Officer to build positive community relations and support the engagement and impact of the KUOW Puget Sound Public Radio Board of Directors by supporting board operations, managing board communications and meeting logistics; providing strategic guidance and project management; and providing high-level staffing to board members.

BASIC FUNCTION

The Board Engagement Officer (BEO) supports and facilitates the effective operations of the KUOW Puget Sound Public Radio (PSPR) Board of Directors. The BEO has primary responsibility for all logistics related to board and committee meetings as well as events and other engagements.

This position plays a key role in board communication, producing and distributing materials and maintaining the board’s web presence. Along with the General Manager/President and Director of Administrative Operations & Culture, the BEO develops and maintains strong working relationships with board leadership and members, proactively ensuring they are prepared and supported to lead effectively.

DUTIES & RESPONSIBILITIES

Board Communication (30%)

  • Writes and edits public facing documents for the PSPR Board of Directors; works with internal and outside consultants to create messaging.
  • Manage and track projects on Board’s Onboard site. Create communication documents to facilitate projects and keep key stakeholders informed.
  • In partnership with Marketing/Communications, manage board’s external profile by providing and keeping current all board information on the KUOW website; create Press Releases.
  • Track board discussion and decisions, documenting, distributing, and recording. Update and maintain the Board’s site and online public file in Office 365.
  • Create, maintain and disseminate board contacts, terms, assignments, and bios.
  • Maintain confidentiality as appropriate

Board Operations and Finance (30%)

  • Achieve objectives by effectively managing the board operations, monitoring work plans, capturing action items, follow through and follow up; consistent record management, establish detailed processes, and prepares reports.
  • Design and outline process for managing all Board-related meetings. Create and maintain Board Operations manual.
  • Manage and allocate board resources in partnership with Director of Administrative Operations & Culture; build budget to support annual activities.
  • Provide board engagement reports for Governance Committee review
  • Maintain PSPR Board of Directors’ profiles, contact information, and attendance records in Salesforce platform.
  • Project manage annual board surveys and CEO assessments
  • Ensure board meets its regulatory obligations, public notice requirements, FCC and CPB statutes
  • Ensure board regulatory compliance by maintaining conflict of interest records and supplying necessary documentation for state, federal, and other audits.
  • Maintain governance policies and ensure systematic review thereof.
  • Train and assign work to on-call support staff

Board Meetings and Events (20%)

  • Analyze annual workplans to create draft agendas and programs in partnership with Board Chairs
  • Successfully manage timelines and execution of numerous board and committee meetings and other events throughout the year
  • Schedule and manage all logistics (meeting space, audio/visual, parking, speaker support, catering, etc.) for both large and small gatherings.
  • Maintain a working relationship with vendors and venues; Understand the complex needs of different events, and diverse clients.
  • In consultation with board chairs, coordinate and secure speakers, and execute contracts for board events.

Board Member Support (15%)

  • Ensure each board member has the information and support necessary to make impact on behalf of KUOW.
  • Provide professional, friendly and prompt responses to all board member inquiries.
  • Proactively provide materials and support to board members, anticipating needs and questions.
  • Prepare onboarding and offboarding material and service acknowledgments.

Other Duties as Assigned (5%)

SUPERVISION RECEIVED

This position reports to the Director of Administrative Operations & Culture.

SUPERVISION EXERCISED

This position supervises part-time administrative and event coordinators as needed.

REQUIRED QUALIFICATIONS

A bachelor’s degree and at least two years of applicable experience. An equivalent combination of comparable knowledge and skills may substitute for education and/or experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED QUALIFICATIONS

  • Familiarity with KUOW or public radio programming and general awareness of news and current affairs
  • Fluency in other languages a plus

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the UW Disability Services Office at 206-543-6450 or dso@uw.edu.

COVID-19 VACCINATION REQUIREMENT

Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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