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Project & Production Officer, Philanthropy

Req #: 193848

Department: KUOW / PSPR

Job Location: Seattle Campus

Job Location Detail: U District

Posting Date: 07/28/2021

Closing Info: Open Until Filled

Salary: $4,635 to $5,794/month [$55,620 to $69,528 annually]

Shift: First Shift

KUOW is hiring for a new and critically important role, Project & Production Officer, Philanthropy. The optimal candidate for this role is supportive, intuitive, and a thoughtful collaborator. They have an inquisitive mind and top notch set of values, which include earning trust, being curious, having courage, and acting in service.

The very best candidate for this role anticipates the needs of others and, using their exceptional judgement, gets out in front and leads on projects large or small, in a meaningful and collaborative way.

The primary duty of KUOW’s Project & Production Officer, Philanthropy is to support the fundraising efforts of our Philanthropy team. The Officer serves as an ambassador with the other many units of KUOW, while producing intimate events for a small but mighty audience of highly valued supporters and donors.

The Officer, using their design and marketing skills, will explore, identify, test, and implement enhancements to the way we go about our work in philanthropy. The goal is to lead us toward greater efficiency and productivity, while supporting each member of the team creatively. Along the way, you will build tools and resources that will improve our performance as a team. The Officer integrates deeply with other units within Development, especially our Membership and Marketing teams, ensuring consistency of message, design, and execution of shared campaigns. The Officer will work to enhance information sharing with an eye toward identifying risks and opportunities early enough to inspire action, placing KUOW in a position of strength, ready to capitalize on fundraising opportunities.

The Officer may have a breadth of experience in any number of fields - marketing, fundraising, administration, teaching, real estate, finance. They will likely know what it means to be a ‘cat herder’ and thoroughly enjoy the task. This role brings cohesion, fosters trust and confidence, and crosses every ‘t’ and dots every ‘i’. There is endless potential to succeed in this role, especially if you enjoy connecting, creating, and collaborating with a diverse universe of doers and thinkers.

KUOW and the University of Washington are equal opportunity employers. KUOW is dedicated to building a culturally and ethnically diverse staff and creating a working environment that promotes racial equity and inclusiveness. We believe attracting and retaining diverse staff is crucial to serving our community and fulfilling our mission. Women, Black, Indigenous and people of color (BIPOC), LGBTQ+ individuals, people with disabilities and veterans are highly encouraged to apply.


This position focuses efforts on increasing support for KUOW by proactively knowing and understanding each of the moving parts within Philanthropy and working daily to improve them to the benefit of KUOW supporters. This role collaborates with nearly every team at KUOW, bringing people and projects together, developing and implementing campaign materials which strengthen our message and our relationships with donors. Producing events, designing and producing collateral material for supporting fundraisers, reporting, analysis, and other administrative projects are central to this role.


Project Management (30%)

  • All in collaboration with the Director of Philanthropy, facilitates production of annual plans for KUOW’s individual and institutional programs, and develops their own personal annual plans which align with KUOW’s strategic impact framework (SIF); generates quarterly assessments of Team’s progress toward goals.
  • Produces weekly, monthly, and annual reporting on productivity of fundraising income, identifying, and resolving discrepancies where they arise, in collaboration with our finance and technology teams.
  • Working in collaboration with other development staff, seeks out partnership opportunities with an eye on efficiency and information/resource sharing. Helps lead and create collaborative fundraising campaigns within Development at KUOW.
  • Serves as gatekeeper and producer for Standard Operating Procedures (SOP) for the Philanthropy team, ensuring each process is documented, regularly reviewed and updated as necessary, at least annually.
  • Validates and quality controls the appropriate, accurate and timely entry of each Philanthropy units’ submissions of supporter engagements into Salesforce, according to SOPs, identifying any issues/errors and providing necessary training to ensure reliable data for reporting and analysis.
  • Collaborates with technology team to innovate tools and procedures.

Event Production (35%)

  • Produces small scale receptions which precede and follow official KUOW events.
  • Produces 4-6 annual virtual events for Philanthropy donors, coordinating with the team on topics, speakers, presentations, and technology.
  • Produces, with the support from colleagues in Philanthropy, 2-3 in-person events annually for philanthropy donors, including the event format, logistics, venue, invites, RSVPs, and presenter/speaker setup.

Design & Project Management (25%)

  • Leads on design and production of collateral materials for Planned Giving, Corporate/Foundation and Major/Mid-Level Giving programs.
  • Designs and produces proposals, invitations, appeals, brochures, and other materials for philanthropy team, from brainstorming to fulfillment. Supports writers with content for pieces where appropriate and necessary.

Other Duties as Assigned (10%)


Position reports to the Director of Philanthropy


Occasional task-oriented work-study or part-time employees and volunteers.


  • A bachelor’s degree and at least two years of progressively responsible experience in development, teaching, customer service or similar fields. Equivalent combination of comparable knowledge and skills may substitute for education and/or experience.
  • Some familiarity with design, creative writing, and design software.
  • Project management experience.
  • Strong interpersonal skills and an ability to communicate successfully in writing, by phone or in person.
  • Proven ability to work professionally, collegially, and effectively with donors or other constituents, colleagues, and the public.
  • Ability to work independently, problem solve, take initiative, and handle multiple projects and deadlines in an organized and professional manner.
  • Demonstrated ability to work in a team-oriented setting and commitment to aiding colleagues within and outside the bounds of Philanthropy.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Experience planning and executing virtual and live events.
  • Familiarity with philanthropy programs.
  • Familiarity with marketing, prior experience in marketing a strong plus.
  • Familiarity with and appreciation of public radio programming.
  • Working knowledge of databases desirable, specifically Salesforce.
  • Multi-lingual.


KUOW and the University of Washington are equal opportunity employers. KUOW is dedicated to building a culturally diverse staff and creating a working environment that promotes racial equity and inclusiveness. We believe attracting and retaining diverse staff is crucial to serving our community and fulfilling our mission. Women, Black, Indigenous and people of color (BIPOC), LGBTQ+ individuals, people with disabilities and veterans are highly encouraged to apply.

Application Process:

In addition to submitting a traditional cover letter, you will be prompted to submit your response to the following (limited to 7900 characters):

"How have you committed yourself to understanding and aiding in the pursuit of equity and inclusion in your professional and or personal life?"

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.